This day and age we are living in a technology society. Everything is online - banking, photos, shopping, music, TV shows and even movies. Yet at the same time, I am amazed at how many people don't want to do things online. Are they going to stay in the paper age forever?
Even with accounting. People will put all of their business online but not their accounting records. They will share picture of kids, post check-in's all over town and tell the whole world everything they did and ate for the day. Yet they won't use online banking or a cloud based software - systems that are way more protected than these social media accounts. And why is that? It's fear of the unknown and trust me I get it. But if you find a reputable company that has all the proper security controls in place, as most companies do, you should have nothing to worry about. Just make sure the company has an emergency plan. This is a plan that will keep your data safe and accessible in the event of an emergency. Often times there is a backup of all the data on a completely different server in a completely different city and state.
Here are three more reasons why you should give virtual accounting a try.
1. Accessible from anywhere. Virtual accounting gives you the ability to access your files from anywhere, whether you're at home, work or on travel. It will save you time and money. It also allows your accountant or CPA to access your files remotely. This helps cut don't travel expenses that you would typically pay as part of your fee. You can also use scan, mail or use cloud services to store and send documents that your accountant.
2. Immediate software updates. Using a virtual system that hosts your main software package, will save you money. You don't have to pay the premium cost of purchasing the software up front. And as a result you never have to worry about software updates. The hosting company will take care of that for you.
3. Safe and secure. Despite what you hear or read in the media, offsite servers and cloud services are safe and secure. Most companies that I have been in contact with use a 256 bit encryption, which is the same security used by bankers. They also provide automatic dual site back-ups that provide that extra security in knowing you can sill access your data in the event of an emergency event.